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<BODY bgcolor="#ffffff"><A NAME="_Toc401045839"><FONT SIZE=6>7 Using <A NAME="Mail">!Mail</A></FONT></A>
</TD><TD ALIGN="RIGHT"><A HREF="mange"><IMG SRC="MiscImages/PREV" WIDTH="36" HEIGHT="36" BORDER="0"></A><A HREF="../Cover"><IMG SRC="MiscImages/START" WIDTH="36" HEIGHT="36" BORDER="0"></A><A HREF="prelms"><IMG SRC="MiscImages/CONTS" WIDTH="36" HEIGHT="36" BORDER="0"></A><A HREF="usebrs"><IMG SRC="MiscImages/NEXT" WIDTH="36" HEIGHT="36" BORDER="0"></A>
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<P><FONT SIZE=3>
First ensure that both the Internet server, !Connect and the client
application !Mail have been installed and correctly configured
(see <A HREF="setup">Setting up</A>, <A HREF="confsrv">Configuring the Internet server</A> and <A HREF="confml">Configuring
!Mail)</A>.</font>
<H2><A NAME="Start">Start</A>ing !Connect</H2>
<UL>
<LI><FONT SIZE=3>Check that the modem is connected both to the
telephone wall socket and to the serial port of the server, then
switch it on.</FONT>
<LI><FONT SIZE=3>Open the Network directory and double-click on !Connect.</FONT>
<LI><FONT SIZE=3>Double-click on !WebServe.</FONT>
</UL>
<P>
<FONT SIZE=3>(If you do not intend to use the Web browser, you
do not need to load !WebServe as well.)</FONT>
<P>
<FONT SIZE=3>Alternatively, you can start the mail server automatically
by including lines similar to the following in your boot file:</FONT>
<P>
<TT><FONT SIZE=3 FACE="Courier">Filer_Boot adfs::4.$.Network.!SerialDev</FONT></TT>
<P>
<TT><FONT SIZE=3 FACE="Courier">Filer_Run adfs::4.$.Network.!Internet</FONT></TT>
<P>
<TT><FONT SIZE=3 FACE="Courier">Filer_Run adfs::4.$.Network.!Connect</FONT></TT>
<P>
<TT><FONT SIZE=3 FACE="Courier">Filer_Boot adfs::4.$.Network.!WebCache</FONT></TT>
<P>
<TT><FONT SIZE=3 FACE="Courier">Filer_Run adfs::4.$.Network.!WebServe</FONT></TT>
<P>
<FONT SIZE=3>(This assumes the applications are stored in a directory
entitled Network in the root of your hard disc.)</FONT>
<H2><A NAME="Connecting">Connecting</A> with the mail system</H2>
<P>
<FONT SIZE=3>Double-click on the !Mail icon and the logon dialogue
box will appear on your screen (except when you are a single user):</FONT>
<P><BR>
<TABLE>
<TR><TD WIDTH=210><B><IMG SRC="Diagrams/Img00033" WIDTH="195" HEIGHT="110"></B></TD>
<TD><FONT SIZE=1><UL>
<LI>Type in your <B>user name</B> (your network manager will tell you what this is)</FONT>
<LI>
<FONT SIZE=1>Type in your <B>password</B> (your network manager will tell you what this is)</FONT>
<LI>
<FONT SIZE=1>Click on <B>Logon</B> to log on, <B>Cancel</B> to quit</FONT></UL>
</TD></TR>
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<P><P>
<FONT SIZE=3>The Mail icon <IMG SRC="Diagrams/Img00034" WIDTH="34" HEIGHT="34" ALIGN="MIDDLE">will appear
on your icon bar, grey at first, then red with your user name
underneath once your logon has been authenticated: <IMG SRC="Diagrams/Img00035" ALIGN="MIDDLE" WIDTH="34" HEIGHT="34">
<BR>
When there is mail waiting for you, it will appear like this:
<IMG SRC="Diagrams/Img00036" WIDTH="34" HEIGHT="34" ALIGN="MIDDLE"></FONT>
<P>
<FONT SIZE=3>If Post_In and Post_Out have not been set (see <A HREF="confsrv#directories" >Setting up !Post_In and !Post_Out directories</A>),
or if the network is down, or mail server machine not switched
on, the postbox icon will appear with a question mark.</FONT>
<P>
<FONT SIZE=3>You can now <A HREF="#Connecti" >connect with the Internet</A>.</FONT>
<H2><A NAME="Sending">Sending</A> mail</H2>
<P>
<FONT SIZE=3>To send mail, you must first write the text of your
mail message in Edit or other plain text editor. Don't worry about
addresses - just start at &quot;Hi Bob,&quot; (or whatever) and
end at &quot;Regards, Chuck&quot;. Save this Edit file onto the
Mail icon (on the icon bar). The mail window will be displayed:</FONT>
<P><BR>
<TABLE WIDTH=100%>
<TR><TD ALIGN="RIGHT" VALIGN="CENTER"><B><FONT SIZE=1>(From)</FONT></B>
<FONT SIZE=1>your name (entered automatically)</FONT>
<P>
<B><FONT SIZE=1>(To)</FONT></B> <FONT SIZE=1>type in the destination name and address (if more than one name, separate by a comma). You can use distribution lists, too</FONT>
<P>
<FONT SIZE=1>Anyone to be copied (<B>cc</B>)</FONT>
<BR>
<FONT SIZE=1>Fill in the subject (<B>about</B>)</FONT>
<BR>
<FONT SIZE=1>Click if you want an <B>acknowledge</B>ment of receipt</FONT>
<P>
<FONT SIZE=1>Your message</FONT>
<P>
<FONT SIZE=1>Click to <B>send</B></FONT>
<P>
<FONT SIZE=1>Drop any attachments you want to send in the blank area at the bottom of the window</FONT>
</TD><TD ALIGN="CENTER" VALIGN="MIDDLE" WIDTH=360><CENTER><IMG SRC="Diagrams/Img00037" WIDTH="347" HEIGHT="329"></CENTER>
</TD></TR>
</TABLE>
<P>
<FONT SIZE=3>The text of your message will be displayed in the
message area, and your name will be filled in automatically.</FONT>
<P>
<FONT SIZE=3>All you have to do is to fill in the name and address
of the person you are sending the message to, (optionally) anyone
to be sent a copy (<B>CC</B> - stands for carbon copy, using an
old analogy!) and the <B>About</B> field. Take care with the name
and address of the recipient - they are often long and obscure
and easy to get wrong: if you make a mistake, however small, the
mail will not get through.</FONT>
<P>
<FONT SIZE=3>For local email (to other users on the same site),
their user name alone is enough to send them a message. The user
group name is not required.</FONT>
<P>
<FONT SIZE=3>Drag any attachments you also want to send, such
as other text files or pictures, for example, to the bar at the
bottom of the window; these will accompany your message when it
is sent, as long as the destination machine understands RISC OS
and the standard MIME email format. If Acorn Internet software
is running at both ends, attachments will arrive as posted.</FONT>
<P>
<FONT SIZE=3>If you want to change the message, or any of the
attachments, at this stage, click on the <B>Cancel</B> icon, and
start again.</FONT>
<P>
<FONT SIZE=3>When you are happy with your message, click on <B>Send</B>,
and the message will be sent next time you are connected with
your service provider (see <A HREF="#Connecti">Connecting with the Internet</A>).</FONT>
<H4>Acknowledgements</H4>
<P>
<FONT SIZE=3>You can make reasonably sure that the message you
send has been delivered and/or read by its addressee, by choosing
<B>Acknowledge</B>. For remote mail a check is made that it has
been written to the recipient's mail server; local machines check
that the message has been opened on the addressee's computer.</FONT>
<H2><A NAME="Reading">Reading</A> mail</H2>
<P>
<FONT SIZE=3>Incoming mail is held in a mail box at your service
provider, and is downloaded when you connect. </FONT>
<H3>Checking if you have mail to download</H3>
<P>
<FONT SIZE=3>Any mail held for you by your service provider will
be downloaded automatically as soon as you connect (see <A HREF="#Connecti">Connecting with the Internet</A>);
however, it is sometimes useful to check directly if there is
any mail for you.</FONT>
<P>
<FONT SIZE=3>When you have connected with your service provider,
choose <B>Finger</B> from the !Connect icon bar menu. Check that
your node name is entered correctly in the dialogue box and click
on the button. Whether or not your service provider has any mail
for you will be indicated on the Server log.</FONT>
<H3><FONT SIZE=3>Reading your mail</FONT></H3>
<P>
<FONT SIZE=3>When your mail icon looks like this: <IMG SRC="Diagrams/Img00036" WIDTH="34" HEIGHT="34" ALIGN="MIDDLE"></FONT>
<P>
<FONT SIZE=3>you have a mail message waiting on your local server.
To read it, click on the mail icon; your current mail folder will
appear:<BR>
<BR>
</FONT>
<P><BR>
<TABLE WIDTH="100%">
<TR><TD ALIGN="RIGHT" VALIGN="MIDDLE"><FONT SIZE=1>The top message is unread</FONT>
<P>
<FONT SIZE=1>You have read the lower one</FONT>
</TD><TD ALIGN="LEFT" VALIGN="MIDDLE"><CENTER><IMG SRC="Diagrams/Img00039" WIDTH="322" HEIGHT="96"></CENTER>
</TD></TR>
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<P>
<H3>To read a mail message</H3>
<P>
<FONT SIZE=3>To read a mail message, double-click on it, and it
will be displayed in a message window.</FONT>
<P>
<FONT SIZE=3>Any attachments enclosed can be run by double-clicking
on them, or they can be dragged and saved in another location.</FONT>
<H3>Replying to a mail message</H3>
<P>
<FONT SIZE=3>To reply to a message which you have just read (see
above), click on <IMG SRC="Diagrams/Img00040" WIDTH="72" HEIGHT="27">. Two things will happen:</FONT>
<UL>
<LI><FONT SIZE=3>The message just read will appear in an Edit
(or your current text-editor) window, each line indented and prefixed
by &gt; characters, so that you can edit it and refer to it if
you want to, appending your comments in reply.</FONT>
<LI><FONT SIZE=3>A <B>Send mail</B> window will also be opened</FONT>
</UL>
<P><BR>
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<TR><TD WIDTH=430><B><IMG SRC="Diagrams/Img00041" WIDTH="422" HEIGHT="329"></B> <FONT SIZE=3> </FONT>
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<BR>
<BR>
<BR>
<BR>
<BR>
<BR>
<BR>
<BR>
<BR>
<BR>
<BR>
<BR>
<OL>
<LI><FONT SIZE=1>Add your reply to the original message (edit if you wish)</FONT>
<LI><FONT SIZE=1>Save your reply into the <B>Send mail</B> window </FONT>
</OL>

</TD></TR>
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<P>
<FONT SIZE=3>Edit the read message as you want to (or delete it
altogether) and insert your reply text.</FONT>
<P>
<FONT SIZE=3>Save the reply into the <B>Send mail</B> window.
The reply destination is already filled in, but you can change
it and add or delete CC addressees if you want to.</FONT>
<P>
<FONT SIZE=3>You can add any attachments to be sent by dragging
them to the bottom of the window (see <A HREF="#Sending" >Sending mail</A>).
They can be deleted using the <B>Menu</B> option available over
the <B>Send mail</B> window.</FONT>
<P>
<FONT SIZE=3>Click on <B>Send</B>, naturally enough, to despatch
the email.</FONT>
<H2><A NAME="Forwarding">Forwarding</A> a mail message</H2>
<P>
<FONT SIZE=3>Forwarding a mail message works very much like replying
to one.</FONT>
<P>
<FONT SIZE=3>Click on <IMG SRC="Diagrams/Img00042" WIDTH="70" HEIGHT="27"> in the Mail window
when you have read a message.</FONT>
<P>
<FONT SIZE=3>The message is repeated in an Edit window, in case
you want to add anything to it. To forward the message, you save
it into the Send mail window, but this time you have to add the
name of the addressee as well.</FONT>
<H3><FONT SIZE=3>Deleting a mail message</FONT></H3>
<P>
<FONT SIZE=3>When you have read a mail message, and do not wish
to keep it, press <IMG SRC="Diagrams/Img00043" WIDTH="106" HEIGHT="28"> and the message will
be removed.</FONT>
<H3>Saving a mail message</H3>
<P>
<FONT SIZE=3>When you have read a mail message, and wish to save
it, press <IMG SRC="Diagrams/Img00044" WIDTH="75" HEIGHT="27"> and a <B>Save</B> dialogue box
will be displayed, allowing you to save the mail message to a
directory, printer or another application.</FONT>
<H2><A NAME="Connecti">Connecti</A>ng with the Internet</H2>
<P>
<B><FONT SIZE=3>Connect retains outgoing mail until you connect
with your service provider. </FONT></B>
<P>
<FONT SIZE=3>Similarly, mail and news held for you by your service
provider cannot be downloaded to Connect until you make this connection,
nor can you browse the Web.</FONT>
<P>
<FONT SIZE=3>When you are ready to connect, choose Choose <B>Connect/Mail
only</B> or <B>/Mail and news</B> to connect via the modem to
your service provider. Any mail to be sent will then be despatched
over the Internet, and mail addressed to you will be downloaded
by your service provider. You can then use the Web browser, too.</FONT>
<P>
<FONT SIZE=3>When you have finished with your connection, choose
<B>Disconnect</B> from the Connect main menu.</FONT>
<H2><A NAME="Logging">Logging</A> off and Quitting</H2>
<P>
<FONT SIZE=3>When you have finished using !Mail, you can log off
from the mail system by choosing <B>Bye</B> from the !Mail icon
bar menu. </FONT>
<P>
<FONT SIZE=3>This will produce a log-in dialogue box for the next
user.</FONT>
<P>
<FONT SIZE=3>To exit !Mail altogether, choose <B>Quit</B>. </FONT>
<P>
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